Job Description:
We are seeking an experienced Accounts Payable Specialist to join our team. As the Accounts Specialist, you will be responsible for ensuring timely payments, controlling expenses, and maintaining accurate financial records by receiving, processing, verifying, and reconciling invoices. The ideal candidate will possess excellent organizational and problem-solving skills, as well as a passion for delivering exceptional customer service.Responsibilities
- Enters invoices into the appropriate G.L. accounts. Code and enter invoices.
- Maintains accurate vendor files.
- Interact with vendors
- Obtains required supporting documentation for non-PO related invoices.
- Review and respond to emails in the AP inbox on a daily basis
- Process employee expense reports
- Ensuring invoices/statements are received, matched, and paid in a timely manner and internal controls are followed.
- Partner closely with the Procurement team to resolve challenges that arise and develop and implement solutions across the entire Procure-to-Pay process.
- Provide customer service and transactional support to internal and external partners for resolving AP processing issues, policy and compliance related guidance, and other inquiries.
- Maintain high level of confidentiality.
- Have a high attention to detail and accuracy
- Strong written and verbal communication skills.
- Ability to gather facts, analyze problems in depth.
- Ability to be flexible
- Proven capabilities with Microsoft Office, including Excel, Word and PowerPoint
- Able to work in multiple ERP systems
- Work with the Procurement, Finance, IT, and Accounting teams to resolve
- discrepancies.
- Assist with 1099/1042’s reporting to send to vendors and IRS.
- Review stale date checks monthly.
- Process International Wire Transfers as needed.
- Work closely with the performance center to accurately report 1099/1042’s payments.
- Ability to work in a fast-paced environment, managing multiple priorities and deadlines
- Strong sense of urgency and a high level of responsiveness.
- Other tasks as assigned.
Qualifications:
- A minimum of three years’ experience in Accounts Payable.
- Knowledge of accounting principles, rules, and practices.
- Proficient in the use of Microsoft Excel and other Microsoft Office products
- Able to learn and function within Workday Software.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.
As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.
Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.
*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*
