Functional Support Specialist-Senior
Functional Support Specialist-Senior
Full Job Description
Job Description BAE Systems is seeking a Sr Functional Support Specialist for the NATO Seasparrow Project Office (NSPO) in a multifaceted role that requires a high degree of skill, experience, and a current Secret security clearance. The role encompasses a broad range of responsibilities, including but not limited to HR support, database management, financial tracking, logistics, meeting support, and policy implementation. The candidate is expected to work autonomously, handle sensitive information and support high-level customers within NSPO. Additionally, the job requires excellent communication and organizational skills, proficiency in a range of software and tools, and the ability to travel internationally.
Individual responsibilities include:
* Supporting NSPO personnel related efforts, including onboarding and off-boarding personnel and maintaining an updated and accurate personnel database.
* Maintaining NSPO phone directory current, and distribute to internal and external customers.
* Tracking Government mandated training for employees under the BAE Systems Prime Contract and providing recommendations to the BAE Systems PM.
* Processing correspondence via the NSPO mail system for multiple divisions. Ensuring compliance with the Navy Correspondence Manual Guidelines and making appropriate formatting, editing, tracking, finalizing, distributing and uploading into SharePoint.
* Serving as the primary POC and equipment transportation manager for domestic and international shipments of major meeting equipment; scheduling and preparing pickup/delivery date(s); preparing CARNET insurance documentation; and assisting with inventory controls.
* Assisting customer and BAE Systems staff with travel arrangements and reporting. Preparing expense reports for BAE Systems personnel as required.
* Providing critical administrative support at major, top level customer meetings; attendees include international delegations.
* Procuring office supplies like business cards, and incidental items for BAE Systems' personnel and program office. Managing expense reports and budget tracking for BAE Systems purchases including BAE Systems Purchase cards, Purchase Orders and Coupa, and developing the relevant to the customer reports. Maintaining databases for all procurements.
* Maintaining NSPO FedEx shipping account; preparing labels and shipment paperwork
* Assisting the BAE Systems Social Committee Members supporting Morale, Welfare, and Recreation (MWR) functions for professional social events. Foster a positive and collaborative work environment, encouraging professional development and team cohesion.
* Assisting with the establishment of quality processes and procedures related to his/her expertise
* Maintaining inventory records of commonly used office items and custom gifts and ensuring adequate stock levels.
* Mentoring new staff on critical admin support and serving as an Ambassador for BAE new admin employees. Required Education, Experience, & Skills
Knowledge of DoD Acquisition Regulations
Knowledge of the PEO IWS-12 NATO SEASPARROW Project Office (NSPO) and NAVSEA policy, processes and procedures.
Pay Information
Full-Time Salary Range: $78760 - $133870
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
Individual responsibilities include:
* Supporting NSPO personnel related efforts, including onboarding and off-boarding personnel and maintaining an updated and accurate personnel database.
* Maintaining NSPO phone directory current, and distribute to internal and external customers.
* Tracking Government mandated training for employees under the BAE Systems Prime Contract and providing recommendations to the BAE Systems PM.
* Processing correspondence via the NSPO mail system for multiple divisions. Ensuring compliance with the Navy Correspondence Manual Guidelines and making appropriate formatting, editing, tracking, finalizing, distributing and uploading into SharePoint.
* Serving as the primary POC and equipment transportation manager for domestic and international shipments of major meeting equipment; scheduling and preparing pickup/delivery date(s); preparing CARNET insurance documentation; and assisting with inventory controls.
* Assisting customer and BAE Systems staff with travel arrangements and reporting. Preparing expense reports for BAE Systems personnel as required.
* Providing critical administrative support at major, top level customer meetings; attendees include international delegations.
* Procuring office supplies like business cards, and incidental items for BAE Systems' personnel and program office. Managing expense reports and budget tracking for BAE Systems purchases including BAE Systems Purchase cards, Purchase Orders and Coupa, and developing the relevant to the customer reports. Maintaining databases for all procurements.
* Maintaining NSPO FedEx shipping account; preparing labels and shipment paperwork
* Assisting the BAE Systems Social Committee Members supporting Morale, Welfare, and Recreation (MWR) functions for professional social events. Foster a positive and collaborative work environment, encouraging professional development and team cohesion.
* Assisting with the establishment of quality processes and procedures related to his/her expertise
* Maintaining inventory records of commonly used office items and custom gifts and ensuring adequate stock levels.
* Mentoring new staff on critical admin support and serving as an Ambassador for BAE new admin employees. Required Education, Experience, & Skills
Minimum education and years of service required:
8+ Years with HS
6+ Years with AA
4+ Years with BS
2+ Years with MS
0+ Years with PhD
- Active Secret security clearance.
- Minimum of 6 years of experience in an administrative role, preferably in a Navy program office.
- Positive interpersonal skills and excellent communication, organization, and time management skills.
- Proficient in Microsoft 365 applications, such as Word, Excel, PowerPoint, and Outlook, and other program management tools, such as SharePoint, and Teams.
- Proficient in Cisco Webex and MS Teams.
- Ability to travel internationally to support customer meetings.
- Ability to handle confidential and sensitive information with discretion and integrity.
Knowledge of DoD Acquisition Regulations
Knowledge of the PEO IWS-12 NATO SEASPARROW Project Office (NSPO) and NAVSEA policy, processes and procedures.
Pay Information
Full-Time Salary Range: $78760 - $133870
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.
Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
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