JOB SUMMARY: This position is responsible for providing support to Mississippi Power Company’s Fleet Services in the Hattiesburg and Meridian Vehicle Maintenace locations which will require travel between the locations. The successful candidate will, manage Fleet Maintenance System, Fleet Accounting activities, Fleet Contracts and assist in the management of Fleet Operations activities. Duties including but are not limited to the following:

JOB DUTIES AND RESPONSIBILITIES: 

• Provide PaySource support for the Fleet Service Dept
• Provide Oracle support for Fleet business purchases to include parts, commercial and other non-contract fleet expenses (Includes iExpense)
• Proficient in creating Purchase Requisitions for Fleet activities in Maximo to include writing, receiving, and reconciling
• Proficient in operating and managing Fleet Maintenance Data System – includes reports, data entry, parts interface verification, preventive maintenance management and day-to-day work order activities.  Ensure compliance to company policies and procedures and Federal, State and Local laws
• Purchase and distribute all vehicle tags for MPC Fleet and develop and maintain working relationships at the State and Local levels
• Fuel Card administrator – to include issuing fuel pins, replacement cards and transaction issues in the field
• Manage Fleet Services oil lubricants to include ordering, stocking quantities and handling product issues
• Administrator and subject matter expert for Spill Prevention Controls and Counter Measures
• Maintain Fleet Facilities requests in Archibus System
• Fleet Arcos Administrator
• 3E SDS Administrator – which includes auditing and maintaining inventory and providing subject matter expert support
• Review invoices to ensure they are consistent with terms and conditions of the contracts
• Verifying invoices are applied to the appropriate purchase orders, are using the approved/contracted rates, and have proper supporting documentation prior to invoice approval
• Provide invoice reconciliation and problem-solving skills with Fleet Contract invoicing
• Provide secondary support to Fleet Contract administrator
• Compiling information for Fleet audits
• Ability to strategically think, problem solve, and analyze to identify and deliver gaps within the Fleet contracts scope, invoices approval process and implement solutions
• Develop and execute Fleet invoice approval processes
• Manage supporting documentation to aid in Fleet Contract Administration
• Manage fleet outsourced repairs to include invoicing, scheduling and other support

JOB REQUIREMENTS: 

Education Requirements:

• High School diploma or equivalent required; college degree is desirable

Experience Requirements:

• Fleet experience or equivalent business knowledge is desired
• Maximo Purchase Order and Purchase Requisition knowledge is desired
• Experience in Timekeeping in an industrial setting is desired
• Knowledge of contracts – billing documentation requirements in an industrial setting is desired
• Contractor invoicing/purchasing experience is a plus
• Knowledge working with Southern Company (or working with a contractor working for Southern Company) is a plus
• Experience working in a fast-paced environment is desired
• Experience working with Contract Compliance is desired
• Experience analyzing data and providing trends and reports is desired
• Experience developing reports and presentations for management is desired

Knowledge, Skills & Abilities

Proficiency in the following areas is required:

• Taking initiative/self-directed
• Organization skills (ability to multi-task)
• Time Management (ability to meet deadlines)
• Analytical skills (continuous improvement/process improvement)
• Written and Oral Communication
• Detail oriented
• Customer focused
• Computer skills

Proficient in the use of the following computer software is required:

• Word
• Excel
• PowerPoint
• Enterprise Solutions (Maximo, Oracle, PaySource) desired
• Proficient with the set up and use of databases is desired

Behavioral Attributes:

• Candidate must demonstrate Our Values and Safety First
• Possess a questioning attitude
• Team Oriented