Job Title

Job Description

The Executive Assistant, Professional Services is a supporting member of the Services & Solutions Delivery organization. Your administrative responsibilities require good judgment and discretion. This is not your typical calendar management and travel scheduling EA role; you have to be an effective communicator and skilled at delivering high quality results in a timely manner, in addition to being confident in your abilities to engage at all levels internally and externally.

In this position, you will bring your knowledge and expertise of concepts, practices, and procedures related to the role of an Executive Assistant.

Your role:

• Performing independently and pro-actively, the full range of administrative tasks, such as screen incoming and outgoing mail of the General Manager, calendar management, plan meetings (manage meeting minutes, video/conferences, etc.), travel arrangements and related expenses, calendar management, creating internal & external presentations, create purchase orders and monitor related invoices, etc.

• Creating business reports (monthly, quarterly, etc.); and work on different projects as needed. Dealing with sensitive, complex and highly confidential information.

• Sharing knowledge; continuous focus on improvements in purpose of tools, processes, and approaches with others; remain knowledgeable of corporate policies. Actively supporting organizational changes, development, and internal projects.

• Serve as the point of contact for other team members and internal departments and manage increasingly competing priorities and deadlines, providing outstanding support to our internal partners.

• Determining, based upon your own understanding and overall technical knowledge - how best to approach a task/issue and how-to problem-solve and work within a large-complex-matrixed environment, while thinking ahead and taking actions where needed to enable decision-making processes to occur.

You're the right fit if:

• You have 7+ years’ experience in an executive assistant role in a dynamic, matrixed environment. Experience supporting multiple leaders is required.

• High School Diploma/ GED Required; Bachelors Degree Preferred.

• Experience working in a large, global company strongly preferred; ability to deal with different time zones, currencies, work practices and schedules, and cultural differences.

• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

• Structured, with meticulous organizational skills, knows how to set priorities under high pressure, ability to prioritize multiple projects and responsibilities with competing deadlines, and strong workload management and problem solving skills.

• Proficiency in Microsoft Office 365 (Outlook, Word, PowerPoint, Teams) with a strong technical aptitude to learn new tools.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office-based role.

Philips Transparency Details

The pay range for this position is $30.79 to $52.79 per hour. The actual base pay offered may vary depending on multiple factors including, job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within the Nashville area.

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This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.