King County Parks is seeking a detail-oriented and analytical Records Modernization Coordinator to support records management and modernization efforts within the Land Management team. This position plays an important role in improving how Parks organizes, maintains, and accesses critical property and land management records that support operations across the division.

If you enjoy organizing complex information, improving processes, exploring emerging technologies, and working on projects that create lasting operational improvements, this may be the role for you.

About the Role:
 
This position supports the transition of physical and electronic records to a digital records management system in accordance with County records management policies and state requirements. The role is responsible for helping manage thousands of real property records that support Parks' ability to provide public access, operate facilities, conserve environmental resources, and maintain accurate property information.

As a member of the Land Management Unit, you will support records modernization efforts through both day-to-day records management activities and project-based work focused on improving how records are digitized, organized, stored, and accessed. You will work closely with internal partners to maintain records accuracy, evaluate technology solutions, support pilot projects, and help develop scalable approaches to records digitization and management.

This position offers an exciting opportunity to explore emerging technologies that may include Optical Character Recognition (OCR), Artificial Intelligence (AI), workflow automation, and other records management solutions.

This position follows a hybrid work model, blending remote and in-person work.

About the Team:

The Parks Land Management team supports responsible stewardship of King County Parks properties, trails, and real property assets across one of the nation's largest regional park systems. The team manages property records, land use information, permitting coordination, and operational support activities that help ensure Parks properties are maintained, documented, and managed effectively for long-term public benefit.

The team works collaboratively across Parks sections and with other County departments to support accurate records management and is committed to continuous improvement, innovation, collaboration, and responsible stewardship of public resources.

Commitment to Equity, Racial and Social Justice:

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As a Records Modernization Coordinator, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Apply now for a rewarding career at the Apply now for a rewarding career at the King County Parks Division of the King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities.  Enjoy training, comprehensive benefits, and growth opportunities.

What You Will Be Doing: 

• Review, analyze and manage physical and electronic real property records in accordance with records retention policies and records management standards.
• Assist with quality control, indexing, digitization, and migration of records from legacy systems and physical files into Parks' digital records repository.
• Organize, maintain, and validate records and metadata within Parks' digital records repository using SharePoint and other records management tools.
• Research, evaluate, and recommend technology solutions that support records digitization, automation, and long-term information management.
• Coordinate and support records modernization projects by assisting with project planning, pilot testing, implementation activities, performance monitoring, and process improvements.
• Develop and document workflows, procedures, and operational guidance to support effective records management practices.
• Communicate and collaborate with internal partners to respond to inquiries, support records-related needs, and improve access to information.
• Contribute to continuous improvement efforts that enhance records management processes, technology solutions, and operational efficiency.

Qualifications You Bring: 

• Experience in records management, information management, document control, or a closely related administrative or technical role.
• Experience managing records in SharePoint or a similar digital records/document management system to organize, maintain, retrieve, or manage electronic records and associated metadata.
• Experience performing high-volume, detail-oriented records review, data entry, or information management work with a high degree of accuracy.
• Experience applying established policies, procedures, retention schedules, or quality standards to manage records or information.
• Experience coordinating projects, implementation efforts, or process improvement initiatives involving multiple tasks, timelines, stakeholders, or system changes.
• Demonstrated ability to identify process improvement opportunities and recommend practical solutions to improve workflow efficiency, information organization, or records management practices.
• Strong written and verbal communication skills, including the ability to respond to inquiries and coordinate effectively with diverse stakeholders.

Competencies You Bring:  

Business Insight: Applying knowledge of business and the marketplace to advance the organization's goals.
Action Oriented - Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.

Tech Savvy: Anticipating and adopting innovations in business.
Ensures Accountability - Holding self and others accountable to meet commitments.

It Would Be Great if You Also Bring:

• Knowledge of public records management statutes and best practices.
• Experience working in government, public sector, or mission-driven organizations.
• Experience with or familiarity with SharePoint Syntex, AI Builder, Power Automate software or Optical Character Recognition (OCR) or similar technology.
• Basic knowledge of real estate records or principles related to real property ownership, rights, or land records.

Working Conditions:

• Work Location: The Land Management team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. 

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

• Work Schedule: This full-time position works a 40-hour work week. This position is not exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is overtime eligible. 
• Union Representation: This position is represented by PROTEC-17 union.
• Duration: This recruitment aims to fill a Term-Limited Temporary (TLT) position with an anticipated duration of three years. If the position is filled by a King County employee who has successfully completed their initial probation, they will be offered the role as a Special Duty Assignment (SDA). 
  
  Application and Selection Process:
  We welcome applications from all qualified applicants.  We value diversity, diverse perspectives and life experience and encourage people of all background to apply.
  Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.  
  To apply, submit a:
  • Complete Application
  • Resume
  • Answers to Supplemental Questions 

• Note: Please be aware that other documents won't be considered or reviewed during minimum qualification screening.

  Who to Contact: For more information regarding this recruitment, please contact: Divya Mathew at[email protected]

  Discover More About the Parks Division: King County Parks is dedicated to stewarding, enhancing, and acquiring parks to inspire healthy communities. With over 205 parks,1 75+ miles of regional trails, and 250+ miles of backcountry trails, we strive to provide park amenities that can be enjoyed by King County residents today and for generations to come. We value collaborative partnerships with community organizations and work towards the common goal of creating a vibrant and inclusive park system. Learn more at www.kingcounty.gov/parks.

  And check us out on the socials at Facebook, Twitter, Instagram and Vimeo.

  Visit our website and check us out atFacebook, Twitter, Instagram and Flickr.

  Discover More About DNRP: Visit our website, explore aninteractive map of our recent accomplishments and check us out atFacebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.

  Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.
  
  Forbes named King County as one of Washington State's best employers.
  Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference. Come join the team dedicated to serving one of the nation's best places to live, work and play.
  Guided by our values, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
  
  King County is an Equal Employment Opportunity (EEO) Employer
  No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
  
  To Apply
  If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.